5 Important Considerations When Choosing a Party Venue

Delaware public golf course

Are you in need of a party venue? One of the most important planning aspects of an event is the location. The location not only sets the formality of the events, but also creates the overall feel of the party. Many of the minor details will be decided based on the party venue that you choose also, including the menu, the activities, and the entertainment. The following considerations are important when choosing a party venue.

The size of the venue
Different venues can accommodate different guest amounts. For this reason, it is usually best to have an estimated guest count, before looking at potential venues. Larger events are usually held at golf courses, as they tend to have larger venue rooms. Smaller events are usually in the rental room of a local restaurant or bar, because booking a golf room may be over the budget of small parties. Always create a guest list before looking at venues. Your venue will want an estimated amount and may even have minimum guest counts.

The food menu at the venue
Most party venues do not allow you to bring in your own food. That means that you rely on the venue?s kitchen to provide food to your guests. Always consider the type of food you are planning and see if it is a possibility with your possible venue. Golf venues are commonly known for plated and chef inspired meals. Smaller restaurants and bars will usually allow guests to choose food items off of a special menu. Brunches are also becoming a popular meal choice for mid afternoon parties. During a survey, 67% of respondents stated that ethnic inspired breakfast and brunch special items (e.g. Asian flavored syrups, Chorizo scrambled eggs, coconut milk pancakes) was a hot trend for restaurant menus in 2015.

The type of activities you are planning
Most parties involve some type of guest activities. Country club weddings usually consist of a DJ or live band, guest dancing, and traditional wedding activities. A baby shower will usually include baby inspired games. If you are hosting a golf expo, you may want to offer golf to your guests. In this situation, you would be in need of a party venue that also had golf. You would need to not only find a golf venue, but one that had open golf times for the date of your event.

Availability of your party date
Some party dates are flexible, while others are not. If your wedding date has meaning to you, for example, you will need to find a venue that has your date open. If you are planning a corporate party that can occur any time during a specified month, you will have more choices when it comes to venues. It can be helpful to decide on a date, or a couple of possible dates, before speaking with potential venues. Also, always check that your date will work with your preferred vendors before you book a party.

Consider preparation and clean up time
Many party planners, including brides, fail to consider additional wedding events. For example, most weddings also consist of a rehearsal dinner the previous evening and a wedding brunch the following day. Failing to plan for these parties can prevent you from having sufficient space for them. If you are in need of a party venue, make sure they also have availability for the other events. A golf course is a great place for a wedding weekend, as it gives guests an activity to participate in. Just remember to plan ahead for golf times.

Planning a party is expensive. The average budget for just the wedding ceremony and reception is $28,385. Planning a corporate party can be just as expensive, if not more expensive. If you are in need of a party venue, make sure that you are properly prepared by booking a venue well in advance. Consider the date, your guest count, the type of activities your guests will participate in, and the food items you prefer at your party. These decisions will make it easier to choose the right party venue.

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